Empty future schedule
A patient finishes today without enough visits booked to match the plan.
Find the gaps. Keep care moving.
Turn patients at risk of falling out of care into a clear recovery plan.
VisitRevive uses a simple scheduling report to show independent PT teams who needs attention, why they were flagged, who owns the next step, and what was actually recovered.
No EMR integration required. Provide a basic scheduling report with patient names and identifying details removed, and VisitRevive turns it into a prioritized follow-up list.
Today's recovery listFictional example data
$875 identifiedJL
Jordan LeeNo future visits
$420Call todayCM
Casey MorganAuthorization ending
$280Verify visitsTB
Taylor BrooksCanceled, not rescheduled
$175Offer openingsVisitRevive in 43 seconds
See how a quiet schedule gap becomes an owned, verified action.
The walkthrough uses fictional data and follows the full clinic workflow: report, prioritize, assign, and prove the outcome.
Read the video transcript
- VisitRevive finds quiet schedule gaps and keeps patient care moving.
- Cancellations, missing visits, and expiring authorizations can slip through the cracks.
- Start with a basic appointment report from the system you already use, with patient names and identifying details removed.
- VisitRevive turns that report into a focused list of patients who need attention.
- Each case gets the right owner, a clear next action, and a documented outcome.
- Leaders see estimated opportunity separately from visits and recovery that are actually verified.
- Run a guided 30-day pilot. Find the gaps. Keep care moving.
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What proof looks like
A result the owner can verify—not another activity dashboard.
Illustrative 30-day pilot result using fictional data.
12patients prioritized
7follow-ups completed
4visits rebooked
$560verified recovery
The leak is rarely one big event
Patients disappear between the schedule, front desk, authorization queue, and follow-up list.
Cancellations go cold
A canceled or missed visit is never rescheduled, and nobody owns the next step.
Authorizations expire quietly
Remaining visits and renewal deadlines are buried until the schedule is already interrupted.
A focused recovery workflow
From report to assigned action in three steps.
Upload
Use a basic appointment report from your existing scheduling system with patient names and identifying details removed.
Prioritize
Surface drop-off, cancellation, authorization, underbooking, and referral risks.
Recover and prove
Assign an owner and count recovery only after the outcome, amount, and evidence are recorded.
See the exact setup
Use the fictional file before touching clinic data.
Download the fictional sample spreadsheet, follow the Raintree report checklist, and preview the owner scorecard.
Now with a role-aware assistant
Bring the next action to each team member—without showing information they do not need.
Try the interactive assistant demo →- Front desk rescheduling queue
- Therapist continuity alerts
- Director-only financial outcomes
- A named staff owner
- Root cause and verified recovery
Best founding-pilot fit
Built first for independent outpatient PT teams.
Enough scheduling volume for leakage to be meaningful, with leadership close to the workflow.
A scheduling or appointment-summary spreadsheet that can be copied without patient names or identifying details.
A clinic leader who can review the queue weekly and confirm which visits were recovered.
Three founding clinics
Run a guided 30-day test around one real workflow.
We will establish a baseline, prepare a privacy-safe copy of your scheduling report, work the recovery queue with your team, and review documented outcomes weekly.
What is included
- Guided setup using a report without patient names or identifying details
- A clinic-specific recovery workflow and owner scorecard
- Four short weekly outcome reviews
- Direct influence on the product roadmap
Apply for a pilot spot
Tell us about the workflow you want to improve. Applications are reviewed personally.
Questions
Clear from day one.
Does this replace our EMR?
No. VisitRevive works alongside it using a basic scheduling report.
Which EMRs can work?
Raintree is the first documented setup. Appointment reports from WebPT, Prompt, and other systems can be evaluated during pilot onboarding.
Do we upload patient information?
Not for the founding pilot. Start with the fictional sample. Any clinic report must be a separate, clinic-approved copy with names, contact details, dates of birth, addresses, full medical record numbers, and free-text notes removed.
How is recovered value counted?
VisitRevive counts recovery only after a user records the outcome, amount, and supporting evidence note. Estimated opportunity remains separate from verified recovery.
Is this a finished HIPAA-ready enterprise product?
No. This is an early, hands-on workflow pilot. Do not provide protected health information unless a future written agreement and appropriate safeguards explicitly allow it.